Corporate Data Backup and Storage: 10 Tips for Long-Term Success

The Diffusion Group conducted a study that found 60% of companies that lose their data close within six months and an astonishing 72% of businesses that suffer a big loss disappear after 24 months.

These statistics prove data is the lifeblood of all businesses so it’s crucial that corporate data backup is taken seriously.

Need tips on how to do it correctly? If so, you’ve come to the right place. Here are the top 10 favorites.

The Different Ways You Can Lose Data

Before diving into digital filing systems and business data backup, it’s important to cover the main ways companies lose data. For instance:

  • A hard drive crash or damage to your device makes your data unrecoverable
  • Your computer or phone is stolen
  • Data is accidentally deleted
  • Your computer’s riddled with malware
  • A ransomware attack makes your files inaccessible unless you pay a large fee

These points show how vulnerable your data is so regardless of the company’s size, invest in backing up your data.

Our 10 Tips for Backing Up Data

Data backups can save a company but it’s important to consider these points so they’re getting a good deal. Including:

1. Understand Your Data Needs

When choosing a small business data backup service, understand which data storability option is relevant for the company, and how to maximize the space.

It’s tempting to store everything because of its affordability but businesses must identify which data is valid so the company isn’t storing redundant data. Companies must also use a data protection solution that makes data easy-to-search so they get accurate results, especially in an emergency.

For guidance, consult with a SQL server consultancy to get a coherent plan before choosing a storage solution.

2. Don’t Forget Unstructured Data

By 2025, 80% of a company’s data will be unstructured.

Structured data is organized, easy-to-read, and search whereas unstructured doesn’t have a specific format or size. Unstructured data poses a problem for businesses because it’s difficult to manage and analyze even though there’s plenty of useful information buried within.

Companies need sophisticated algorithms to sort through the data so they can access it.

3. Consider Compliance Needs

There are legal obligations associated with gathering and storing data especially those that work in Finance or the Healthcare sector.

Because of this, companies must be mindful of compliance standards that protect them from liability issues and guarantee the data is correct. If compliance isn’t considered, the company can suffer data breaches that put customers at risk and ruin the business’s reputation.

4. Create a Long-Term Plan

It’s tempting to only take upfront costs into account but they’re representing a tiny portion of the total cost of data ownership.

When drawing up a data backup plan, companies must think about how to scale their storage in the future and how much flexibility they have as the business grows.

5. Security Is Everything

The smallest data breach can wreak havoc on a company so never take security lightly. Companies need to understand how proprietary data can be stolen or hacked, especially those that transfer data between multiple locations.

6. Manage Capacity Frequently

Companies must evaluate their data storage capacity regularly so it matches the business’s current and future needs. This is crucial for a growing company as they will need more services to gather and analyze data.

7. Go Virtual

Gone are the days where hard disks are the only option, nowadays companies access other storage solutions.

For instance, companies can use virtualized networks as it’s less expensive compared to maintaining their own individual servers.

Companies that use cloud storage solutions must also understand they’re not all made equal. For example, some clouds work well at storing data while others are best for archiving. It’s important for companies to outline their needs so they can find the best solution for their business.

8. Evaluate Storage Providers

There are many fantastic storage options out there but companies must be mindful about which one they choose. They must find one that has excellent technical support and an attentive account team to guide them throughout the process.

If problems arise, it’s important that these are solved so their data remains secure.

9. Leverage Technological Advancements

Companies must embrace new technology that can further protect their data.

For instance, storage solutions should use deduplication, snapshotting, and cloning. These three save a lot of space while letting companies access the version control of their data.

Businesses must choose a data plan that keeps up with the latest storage trends so they access the right equipment that aligns with their current and future needs.

10. Have a Disaster Recovery Plan

Companies should test how effective their data recovery is to avoid losing it altogether.

They must do random recovery tests every week and audit data pools so they can retrieve data. Businesses must make a list of everything they want their data protection solution to do and see how much they can cover.

To help, remember the 3-2-1 rule: keep three copies of important data in two different formats, with at least one of them being offsite.

That’s How to Have a Corporate Data Backup Plan

Regardless of the size, every business needs a corporate data backup plan to protect customer and company data.

Companies can do this by outlining their data needs, ensuring the service is secure, and having access to technical support. They must also do disaster recovery plan tests and embrace new technology to ensure their data is best protected.

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